General Meeting (Nov. 1, 2001)

OFFICERS
President - John Benazzi
VP - Mike Arnold
Treasurer - Greg Farrell
Secretary - OPEN (Keep minutes at our rare meetings, and then email them to the club)
Captain - Shane Card

DUES: $75 fall, $75 spring. Ruggers new to the team pay 1/2 dues. Rookies pay CIPP only.

COMMITTEE CHAIRS
Field Secretary - John Benazzi
Scheduling - Mike Arnold
Recruitment - Dan Tichy (McFly)
Social - Justin Burgin
Selectors - Coach, Captain, Kevin Graham (forward), John Benazzi (back)
Webmaster - Mike Arnold
Public Relations - Matt Truta
Fundraising - John Benazzi
Historian - Bob Pierce
Sergeant at Arms (Dues Collector) - Karl Knoll
High School - Duke Allen
CIPP: Shane Card

Equipment - OPEN (keeps track of equipment assets; assigns people to bring
cones/pads/etc. to practice)

COMMITTEE DUTIES

FIELD COMMITTEE: John Benazzi (Chair), Kevin Graham, Steve Strickland - The Field Committee will schedule all practice locations and fields far in advance. They will also organize the setup of the field on game days or the night before and will require the entire team to help
- Practice next week same time, same place. Committee will check on field availability with Janet at the City of Eugene Athletics.

SCHEDULING: Mike Arnold (Chair)
- The Match Scheduler will prepare a schedule beginning in January, so that we may have plenty of matches prior to Bend. he will be in close contact with the field committee in order to have available home space. So far, here is the spring schedule:
Mar. 9 OPSU (Peninsula) Bremerton, WA PNRFU Div. 3
Mar. 16 Budd Bay HOME PNRFU Div. 3
Mar. 23 Bend HOME PNRFU Div. 3

RECRUITMENT: Dan Tichy (Chair), John Benazzi
- This committee is paramount. During the off season we must organize our efforts to get out more bodies. They will create signage and assign people to particular geographic areas around town. Those people will hang up signs in pubs, gyms, supermarkets, etc. in their areas. They will also organize other activities, such as a pub crawl.
- Dan Tichy will also look into T-shirts (Dan will find a tasteful, simple design and submit it to the Exec. Committee for approval).
- The committee will also price ad space in the Eugene Weekly, Springfield News, and Register Guard, including classified space. They will then present proposals to local businesses in conjunction with the Fundraising Committee. They will have the business pay for the ad space with the add reading: "[BUSINESS] IS A PROUD SPONSOR OF EUGENE RUGBY CLUB. PLAY RUGBY.
- Dan will report back to the Exec Committee in two weeks.
- Short-term goal: more people for the second side. Long term goal: possibly jumping up to Div. 2 after one full year of 30+ players.

SOCIAL: Justin Burgin (Chair), Eric Pakulak
- Money will be collected the one full week before the drink-up, independent of dues.
- Drinkup locations will be planned after the home schedule is announced.

SELECTORS: Coach Peters, Captain Card, Kevin Graham and John Benazzi
- Selections will be made before Thursday and announced at practice Thursday.

WEBMASTER: Mike Arnold
- Will upload on to the website press releases created by Matt Truta.
- Will upload the info created by the Historian's committee.
- Will set-up a virtual store through Bob Pierce, so players can pay for club stuff and dues with credit card.

PUBLIC RELATIONS: Matt Truta (chair)
- PR Committee will receive press contacts from Mike Arnold. They will contact each news outlet by phone and email, telling them that he is the new PR person. Will ask each news outlet how to get public announcements of practice/match times and how to get match results announced.
- Following the match, the PR committee will memorialize the score, who scored, and when. By whatever process, deemed appropriate by the Chair, the PR committee will develop a one page Press Release in the format previously created by outgoing PR Chair, Mike Arnold. The Committee will have it arranged so the release is emailed and faxed (and called in when appropriate) to all news agencies.
- PR will work in conjunction with recruitment to get the word out.
- PR will organize other events and flyers to increase our exposure and image.
- PR will contact Bob Snyder, the Ducks coach, and Greg Ferrell, Women's coach, and offer to disburse their match results along with ours.

FUNDRAISING: John Benazzi (Chair)
- # 1 Goal is to get a sponsor to fund a new set of jerseys. The old jerseys will be auctioned off for cash for the team.
- The team moniker is for sale to the highest bidder. We will approach Wild Duck after Naz gets the contact name from Waterman. They offered money to the Ducks in the past, but were turned down due to school policy. Many have been assigned to a committee already. All will be assigned to a committee eventually. The Pres. and VP will each have coordinate with 1/2 of the committee chairs.

HISTORIAN: For starters, does anyone have an interest in going through a box of old newspaper clippings and records form the team from the 1970's through early 80's. Bob Pierce has graciously volunteered to coordinate that committee. I hope we have some volunteers to help with him, so he doesn't have to assign someone. We want some of the good stuff scanned and the old match reports and rosters put into electronic format to put on the website.

SERGEANT AT ARMS: Karl Knoll
- Karl will keep track of incoming dues and work on a "no pay, no play policy." He will arrange for incoming dues to be deposited within 2 days of their receipt at US Bank (one of which is on corner of Pearl and E. 11th).

HIGH SCHOOL TEAM: Duke Allen (coach/chair), Kevin Graham, Steve Strickland
- The high school club will be set up in the Springfield School District and will be called the Thurston High School Rugby Football Club.
- The committee will register the h.s. club with CIPP ASAP and will petition to become an official THS club ASAP. These things need to be done within 2 weeks.
- Coach Allen will set up training sessions for the kids, throughout the off-season, at least monthly, but perhaps every other Sunday or so. Duke will set up the dates within the next few weeks so we can start publicizing and so the kids and their families can plan accordingly.
- Will also compile email addresses and phone numbers of kids in the following format and submit to me as soon as possible. email@address.com First Last (Thurston)

CIPP: Shane Card
- CIPP Committee will arrange for all players to be CIPP-registered under a "no pay/register, no play" policy.
- He will coordinate his efforts with the Sergeant at Arms.

DATED: 2nd of November 2001

Respectfully submitted by:
C. Michael Arnold